Privacy Policy

1. General information

This Privacy Policy sets out the principles of personal data processing and the use of cookies in connection with the use of the queership.uw.edu.pl website.

The personal data controller is:

University of Warsaw
ul. Krakowskie Przedmieście 26/28
00-927 Warsaw
NIP: 527-001-12-66

For any matters related to personal data protection, please contact us at: grygiencza@is.uw.edu.pl.

2. Scope of Data Processing

Using the website does not require the provision of personal data.

Personal data may be processed only when contacting the Administrator via email. In such a case, the following data may be processed:

  • email address,
  • first and last name (if provided),
  • content of the message,
  • other data voluntarily provided by the user.

3. Purpose and basis of data processing

Data provided in email correspondence is processed for the following purposes:

  • replying to the message,
  • conducting further communication related to the user’s inquiry.

The legal basis for data processing is Article 6(1)(f) of the GDPR, i.e., the Controller’s legitimate interest in conducting correspondence and handling inquiries.

3. Data Recipients

Data may be entrusted to entities supporting the operation of the website and email, in particular:

  • hosting service providers,
  • providers of domain registration and maintenance services,
  • email service providers,
  • entities providing technical and IT support.

The website uses services provided by OVHcloud, which may include website hosting and domain maintenance.

These entities process data only under appropriate agreements and in accordance with applicable law.

5. Google Fonts

This website uses Google Fonts provided by Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland.

When viewing the website, your browser may connect to Google servers to download the necessary font files. This may result in Google receiving technical information, including your IP address.

For more information on data processing by Google, please see Google’s privacy policy:

https://policies.google.com/privacy

The legal basis for data processing is your consent, expressed through the cookie management mechanism, pursuant to Article 6(1)(a) of the GDPR.

6. Data Retention Period

Data provided in email correspondence will be retained for the period necessary to communicate and achieve the purpose for which it was collected, and then for the period required by applicable law or until the statute of limitations for any claims expires.

7. User Rights

The data subject has the right to:

  • access data,
  • correct data,
  • delete data,
  • restrict processing,
  • object to processing,
  • file a complaint with the President of the Personal Data Protection Office.

8. Cookies

The website may use cookies necessary for the proper functioning of the website. If the website uses additional analytical or marketing tools, information about them will be presented to the user via the cookie consent management mechanism.

9. Server logs

When using the website, information about the user may be automatically recorded in server logs, in particular:

  • IP ​​address,
  • date and time of visit,
  • web browser information,
  • operating system information.

This data is used solely for technical and administrative purposes, and to ensure the security of the website.

10. Privacy policy changes

The Administrator reserves the right to make changes to this Privacy Policy. The current version is always available on the website. Last updated: June 12, 2026.